Gold in the Net

All Ages. All Levels. Goalie Excellence

GOLD IN THE NET ALBERTA PRIVACY POLICY

Effective Date: November 9, 2025

 

  1. OUR COMMITMENT TO YOUR PRIVACY

Gold in the Net Alberta (“GITN Alberta,” “we,” “us,” or “our”) respects your privacy. We are committed to protecting the personal information of our camp participants, parents, and guardians. This Privacy Policy explains how we collect, use, and protect your information in accordance with Alberta’s Personal Information Protection Act (PIPA).

  1. WHO WE ARE

Gold in the Net Alberta is a goalie hockey training organization serving children aged 7 to adult. Our main office is located in Leduc, Alberta, and we are part of a larger organization with corporate offices in Canada.

  1. PRIVACY OFFICER

Our Privacy Officer is responsible for making sure we follow this policy and for answering your questions about privacy.

Privacy Officer: Ashley Earp
Address: 6632 44 Street, Leduc, AB T9E 7E3
Email: admin@goldinthenet.com

If you have questions or concerns about how we handle your personal information, please contact our Privacy Officer.

  1. WHAT PERSONAL INFORMATION WE COLLECT

We collect the following personal information:

FROM PARTICIPANTS:

  • Full name
  • Date of birth and age
  • Gender
  • Contact information (address, phone number, email)
  • Hockey team name
  • Current skill level
  • Jersey size
  • Medical information (allergies, health conditions, emergency contacts)
  • Photos and videos taken during camp activities

FROM PARENTS OR GUARDIANS (for participants under 18):

  • Full name
  • Contact information (address, phone number, email)
  • Relationship to participant
  • Emergency contact information

We only collect information that we need to run our programs safely and effectively.

  1. WHY WE COLLECT YOUR INFORMATION

We collect personal information for the following purposes:

  1. CAMP OPERATIONS:
  • To register participants in the appropriate training group
  • To ensure proper equipment and jersey fit
  • To communicate camp schedules and updates
  • To ensure participant safety and provide emergency care
  • To manage payments and refunds
  1. MARKETING AND COMMUNICATIONS:
  • To send information about future camps and training opportunities
  • To share goalie tips and training advice
  • To notify you about special events
  • To inform you about goalie gear sales and promotions
  1. PROGRAM IMPROVEMENT:
  • To evaluate and improve our training programs
  • To track participant progress over time
  1. LEGAL AND SAFETY REQUIREMENTS:
  • To comply with insurance and sport organization requirements
  • To meet legal obligations under Alberta law
  • To maintain records as required by law
  1. HOW WE GET YOUR CONSENT

FOR ADULT PARTICIPANTS (18 years and older):
You provide consent when you:

  • Complete and submit a registration form
  • Sign our consent and waiver forms
  • Provide information to us directly

FOR MINOR PARTICIPANTS (under 18 years old):
A parent or legal guardian must provide consent on behalf of the minor by submitting registration and waiver forms.

You may withdraw consent at any time by contacting our Privacy Officer. However, if you withdraw consent, we may not be able to provide camp services to you or your child.

  1. HOW WE USE AND SHARE YOUR INFORMATION

    INTERNAL USE:
    We use your information internally to operate our programs, communicate with families, and improve our services.

    SHARING WITH OUR CORPORATE OFFICE:
    We may share participant information with our corporate office for administrative and organizational purposes.

    WE DO NOT SELL YOUR INFORMATION:
    We do not sell, rent, or trade your personal information.

    LIMITED SHARING WITH SERVICE PROVIDERS:
    We may share information with trusted providers who help operate our services (e.g., payment processors, email services, or hosting companies). They must keep your information confidential and use it only for authorized purposes.

    LEGAL REQUIREMENTS:
    We may disclose information without consent if required by law (e.g., court orders, safety emergencies).

  2. PHOTOS AND VIDEOS

We may take photos and videos during camps for training and promotional purposes. We will obtain separate consent before using any images in public materials. You may decline promotional use while still participating in camp.

  1. HOW WE PROTECT YOUR INFORMATION

We protect your personal information by:

  • Limiting access to authorized staff only
  • Using secure storage and password protection
  • Training staff on confidentiality
  • Securely destroying unneeded records

Although no system is perfect, we take reasonable measures to safeguard your information from loss or unauthorized use.

  1. HOW LONG WE KEEP YOUR INFORMATION

We retain information only as long as necessary for the purposes described or as required by law:

  • Registration and medical forms: Current season + 2 years
  • Financial records: 7 years (for accounting and tax purposes)
  • Photos and videos: As long as consent remains valid
  • Marketing contact information: Until you request removal
  1. YOUR RIGHTS UNDER ALBERTA PIPA

Under Alberta’s Personal Information Protection Act, you have the right to:

  1. ACCESS YOUR INFORMATION: Request copies of your personal information within a reasonable time.
    B. CORRECT YOUR INFORMATION: Ask us to correct inaccuracies in your records.
    C. WITHDRAW CONSENT: Withdraw your consent for collection or use of personal information at any time.
    D. MAKE A COMPLAINT: If you believe we have not handled your information properly, you may contact:

Office of the Information and Privacy Commissioner of Alberta (OIPC)
Phone (Edmonton): 780-422-6860
Toll-Free (Alberta): 1-888-878-4044
Website: www.oipc.ab.ca

  1. HOW TO ACCESS OR CORRECT YOUR INFORMATION

To access or correct your personal information:

  1. Contact our Privacy Officer by email or mail.
  2. Include your full name and contact information.
  3. Describe what information you wish to access or correct.
  4. Provide proof of identity if requesting access.

We will respond within 30 days. There is no charge for most requests; however, a reasonable fee may apply for extensive records.

  1. MARKETING COMMUNICATIONS

If you provide your email or phone number, we may send updates about:

  • Future GITN Alberta camps
  • Goalie training tips
  • Special events and offers
  • Equipment sales and partnership announcements

You can unsubscribe at any time by clicking “unsubscribe,” contacting our Privacy Officer, or informing us directly.

  1. CHANGES TO THIS POLICY

We may update this policy periodically to reflect changes in our practices or legal requirements. When we do, we will:

  • Post the updated policy on our website
  • Note the effective date above
  • Notify registered participants of significant changes
  1. CHILDREN’S PRIVACY

We collect personal information from minors only with parental or guardian consent. Parents may:

  • Review their child’s information
  • Request deletion of their child’s records
  • Withdraw future collection consent
  1. QUESTIONS?

If you have questions about this Privacy Policy or how we handle your information, please contact:

Gold in the Net Alberta
Email: admin@goldinthenet.com
Address: 6632 44 Street, Leduc, AB T9E 7E3

SAMPLE CONSENT FORM FOR PERSONAL INFORMATION COLLECTION

I have read and understand the Gold in the Net Alberta Privacy Policy.
I consent to the collection, use, and disclosure of personal information as described for the following purposes:

☐ Camp registration and operations
☐ Safety and emergency care
☐ Future marketing and communications about GITN Alberta programs and services

FOR MINOR PARTICIPANTS (under 18):
I am the parent or legal guardian of the participant named below and have authority to provide consent.

Participant Name: _________________________
Parent/Guardian Name (print): _________________________
Signature: _________________________
Date: _________________________
Relationship to Participant: _________________________

FOR ADULT PARTICIPANTS (18 and older):
Participant Name (print): _________________________
Signature: _________________________
Date: _________________________

PHOTO AND VIDEO CONSENT (Optional)

☐ I consent to the use of photos and videos of the participant in GITN Alberta promotional materials (website, social media, brochures, advertisements).
☐ I do NOT consent to the use of photos and videos of the participant in promotional materials.
Signature: _________________________
Date: _________________________

OPT-OUT OF MARKETING COMMUNICATIONS (Optional)

☐ I do NOT wish to receive marketing communications about future camps, events, or services.
Signature: _________________________
Date: _________________________